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Bylaws and Rules of Policy and Procedure: Article 7.0

Bylaws and Rules of Policy and Procedure

INTENT:The Board changed its spring meeting date to March, and the Bylaws amendment modifies the dates affected by the change with regard to elections.

PROPOSED BYLAWS AMENDMENT

1st Reading October 2009; 2nd Reading January 2010

Article 7. Regions And Elections

7.0 through 7.2: No changes

7.3 Nomination for President-elect.

7.3.1 Eligibility. Candidates for President-elect shall pursue nomination through only one (1) Region for the duration of an Election Cycle. A Geographic Region is eligible to nominate a Candidate(s) for President-elect unless a currently serving Presidential officer was nominated by the Region. For purposes of nominations for President-elect, the Technical Region or a Combined Geographic Region has two (2) nomination potentials if they do not have a currently serving Presidential officer, one (1) nomination potential if they have one (1) currently serving Presidential officer and zero (0) nomination potentials if they have two (2) currently serving Presidential officers.

7.3.2 Obligation to Nominate. A Region is not required to make a nomination for President-elect solely because it is eligible.

7.3.3 Nomination Process through Geographic Region

7.3.3.1 Declaration. Candidates for the office of President-elect shall declare their intent to pursue office by submitting a letter of intent to the Chair of the appropriate Geographic Region Board of Governors and the Society Secretary not later than December 1.

7.3.3.2 Region Chair Notification. The Chairs of the Geographic Region Board of Governors shall provide the Society Secretary with a written list of all declared President-elect Candidates from their Region not later than December 8.

7.3.3.3 Society Secretary Notification. The Society Secretary shall distribute to the Geographic Region Boards of Governors not later than December 15 the consolidated pool of Candidates for the office of President-elect.

7.3.3.4 Potential Candidate Pool. For each nomination potential, the Geographic Region Nominating Committee may receive Candidates for nomination from any Organizational Entity or self-nomination from members. A Candidate's Address of Record shall be within the boundaries of the Geographic Region.

7.3.3.5 Geographic Region Nominating Committee Procedure. For each nomination potential, the Geographic Region Nominating Committee, if it intends to submit a nominee, shall select two (2) President-elect Official Nominees unless seventy-five percent (75%) or more of those present and voting of the Geographic Region Nominating Committee vote to submit a single Official Nominee. For each nomination potential, if only one (1) Candidate is under consideration, that Candidate may or may not be selected as the Geographic Region's Official Nominee, as determined by the Region. The names of the President-elect Official Nominee(s) selected shall be forwarded to the Secretary by the Chair of the Region Board of Governors not later than March 1.

7.3.3.5.1 Restrictions. The Geographic Region Nominating Committee shall not forward more than one (1) Official Nominee from any Section in an Election Cycle.

7.3.4 Nomination Process through Technical Region.

7.3.4.1 Declaration. Candidates for the office of President-elect shall declare their intent to pursue office by submitting a letter of intent to the Chair of the Technical Region Board of Governors, the President of the Candidate's Primary Institute and the Society Secretary not later than December 1.

7.3.4.2 Region Chair Notification. The Chair of the Technical Region Board of Governors shall provide the Society Secretary with a written list of all declared President-elect Candidates from their Region not later than December 8.

7.3.4.3 Society Secretary Notification. The Society Secretary shall distribute to the Technical Region Boards of Governors not later than December 15 the consolidated pool of Candidates for the office of President-elect.

7.3.4.4 Potential Candidate Pool. For each nomination potential, the Technical Region Nominating Committee may receive one (1) candidate nomination from each Institute and also through petition.

7.3.4.4.1 Petition Candidates. Signatures from at least two hundred and fifty (250) Institute members shall place a member before the Technical Region Nominating Committee for consideration.

7.3.4.5 Technical Region Nominating Committee Procedure. For each nomination potential, the Technical Region Nominating Committee, if it intends to submit a nominee, shall select two (2) President-elect Official Nominees unless seventy-five percent (75%) or more of the members of the Technical Region Nominating Committee vote to submit a single Official Nominee. For each nomination potential, if only one (1) Candidate is under consideration, that Candidate may or may not be selected as the Technical Region's Official Nominee, as determined by the Region. The President-elect Official Nominee(s) selected shall be forwarded to the Secretary not later than March 1.

7.3.4.5.1 Restrictions. The Technical Region Nominating Committee shall not forward more than one (1) Official Nominee from any Institute in an Election Cycle. When a currently serving Presidential officer was nominated by the Technical Region, the Technical Region Nominating Committee shall not submit a Nominee whose Primary Institute is the same as that officer's Primary Institute.

7.3.5 Nomination by Board of Direction Nominating Committee.

7.3.5.1 Interview of Nominees. All Nominees whose names are properly submitted to the Chair of the Board of Direction Nominating Committee for nomination as President-elect shall be invited to the spring meeting of the Board of Direction, and shall be available for discussion with the Board of Direction Nominating Committee. Reimbursement of travel expenses within the Society's guidelines shall be provided if requested.

7.3.5.2 Procedure. The Board of Direction Nominating Committee shall select two (2) Official Nominees for President-elect unless seventy-five percent (75%) or more of the members of the Board of Direction Nominating Committee vote to submit a single Official Nominee. If only one (1) Region Nominee is forwarded from the Region Nominating Committees, that Region Nominee shall be the Society's Official Nominee. If zero (0) Region Nominees are forwarded from the Region Nominating Committees, the Board of Direction Nominating Committee shall selects the Society's Official Nominee.

7.3.5.3 Petition Candidates. Only those Candidates who were considered by a Region Nominating Committee but not nominated by the Region Nominating Committee may seek a petition route to the Board of Direction Nominating Committee. Signatures from at least four hundred (400) voting Society members shall place a Candidate before the Board of Direction Nominating Committee. Petition directly to the election ballot is not available.

7.3.6 Inclusion on Election Ballot. The Official Nominee(s) are automatically included on the election ballot.

7.3.6.1 Petition Nominees. Only Region Official Nominees who were not selected as Official Nominees by the Board of Direction Nominating Committee, may seek a petition route to the election ballot. Signatures from at least fifteen hundred (1500) voting Society members shall place a member on the election ballot.

7.4 Nomination of Region Directors.

7.4.1 Rotation. Every year, four (4) Region Directors are installed.

7.4.2 Selection. A Candidate shall pursue a nomination for Region Director in only one (1) Region for the duration of an Election Cycle.

7.4.3 Geographic Region Director.

7.4.3.1 Nomination by Geographic Region Nominating Committee.

7.4.3.1.1 Procedure. The Geographic Region Nominating Committee shall select two (2) Official Nominees for Geographic Region Director unless seventy-five percent (75%) or more of the members of the Geographic Region Nominating Committee vote to submit a single Official Nominee. If only one (1) Candidate is forwarded to the Geographic Region Nominating Committee, that Candidate shall be the Official Nominee. If there are nozero (0) Candidates are forwarded, the Geographic Region Nominating Committee shall selects the Official Nominee.

7.4.3.1.2 Potential Candidate Pool. The Geographic Region Nominating Committee may receive Candidate nominations from any Organizational Entity or individual within the Region.

7.4.3.1.3 Petition to Election Ballot. Only those Candidates who were considered for nomination by the Geographic Region Nominating Committee may seek a petition route to the election ballot. Signatures of at least two hundred and fifty (250) voting Society members from the Geographic Region shall place a member on the election ballot.

7.4.4 Technical Region Director.

7.4.4.1 Nomination by Technical Region Nominating Committee.

7.4.4.1.1 Procedure. The Technical Region Nominating Committee shall select two (2) Official Nominees for Technical Region Director unless seventy-five percent (75%) or more of the members of the Technical Region Nominating Committee vote to submit a single Official Nominee. If only one (1) Candidate is forwarded to the Technical Region Nominating Committee, that Candidate shall be the Official Nominee. If there are no zero (0) Candidates are forwarded, the Technical Region Nominating Committee shall selects the Official Nominee.

7.4.4.1.2 Potential Candidate Pool. The Technical Region Nominating Committee may receive Candidate nominations from any Institute and also through petition.

7.4.4.1.2.1 Petition Candidates. Only those Candidates who were considered for nomination by their Primary Institute may seek a petition route to the Technical Region Nominating Committee. Signatures from at least two hundred and fifty (250) Institute members shall place a member before the Technical Region Nominating Committee for consideration.

7.4.4.1.3 Petition to Election Ballot. Only those Candidates who were considered for nomination by the Technical Region Nominating Committee may seek a petition route to the election ballot. Signatures from at least five hundred (500) Institute members shall place a member on the election ballot.

7.5 Nomination of At-Large Directors.

7.5.1 Rotation. Every year, at least one (1) At-Large Director is installed.

7.5.2 Selection. For any given Election Cycle, a Candidate shall not pursue a nomination as Region Director while simultaneously pursuing nomination as an At-Large Director.

7.5.3 Nomination by Board of Direction Nominating Committee At-Large Subcommittee.

7.5.3.1 Composition. The Board of Direction Nominating Committee At-Large Subcommittee is chaired by the President-elect and shall consist of the five (5) Directors who will be serving the second year of their term during the Election Cycle for which they are submitting nominees.

7.5.3.2 Procedure.

7.5.3.2.1 Review of Criteria for At-Large Director Candidates. The Standing Board of Direction Committees shall receive Board of Direction approved criteria for the At-Large Director position not later than November 15 of the year prior to that in which the vacancy shall be filled. Using this criteria, the Standing Board of Direction Committees may submit nominations to the Secretary not later than February 1.

7.5.3.2.2 Selection of Slate of Nominees for Review. The Board of Direction Nominating Committee At-Large Subcommittee members may recommend additional candidates that fulfill the Board approved criteria. The Board of Direction Nominating Committee At-Large Subcommittee shall select no more than two (2) nominees for consideration by the Board of Direction Nominating Committee at its Spring meeting.

7.5.3.2.3 Development of At-Large Director Criteria. Following the Election Cycle the At-Large Subcommittee shall submit to the Board of Direction proposed At-Large Director criteria for the following Election Cycle.

7.5.4 Nomination by Board of Direction Nominating Committee

7.5.4.1 Procedure. After reviewing the recommendation of the Board of Direction Nominating Committee At-Large Subcommittee, the Board of Direction Nominating Committee shall select one (1) nominee to be placed on the election ballot as the Official Nominee.

7.6 Nomination of Region Governors.

7.6.1 Nomination of Geographic Region Governors.

7.6.1.1 Rotation. Every year, at least one (1) Geographic Region Governor is installed. No more than forty percent (40%) of the Geographic Region Governors shall be installed in any one (1) year.

7.6.1.2 Selection. A Candidate shall pursue a nomination for Region Governor in only one (1) Region for any given Election Cycle.

7.6.1.3 Nomination by Geographic Region Nominating Committee.

7.6.1.3.1 Procedure for a Single or Restricted Vacancy. When there is a single vacancy or a vacancy restricted by Region governing documents, the Geographic Region Nominating Committee shall select two (2) Official Nominees for Geographic Region Governor unless one (1) Candidate received the vote of seventy-five percent (75%) or more of the members of the Geographic Region Nominating Committee, in which case that Candidate shall be submitted as the single Official Nominee. If only one (1) Candidate is provided, that Candidate shall be the Official Nominee. If zero (0) Candidates are provided, the Geographic Region Nominating Committee selects the Official Nominee.

7.6.1.3.2 Procedure for Multiple Vacancies. When there are multiple restricted vacancies, the Geographic Region Nominating Committee shall endeavor to select a number of Official Nominees not to exceed two (2) times the number of vacancies available.

7.6.1.3.3 Potential Candidate Pool. The Geographic Region Nominating Committee may receive Candidate nominations for Geographic Region Governor from any Organizational Entity or individual within the Region.

7.6.1.4 Petition to Election Ballot. Only those Candidates who were considered by the Geographic Region Nominating Committee may seek a petition route. Signatures of at least one hundred (100) voting Society members from the Geographic Region shall place a member on the election ballot.

7.6.2 Appointment of Geographic Region Governors. The Geographic Region Board of Governors shall appoint at least one (1) Geographic Region Governor to represent perspectives not currently represented on the Geographic Region Board of Governors.

7.7 Completion of Nomination Process. Petitions and a letter of acceptance to serve must be filed with the Society Secretary not later than March 1April 1. Nominees selected by the applicable Nominating Committee shall be designated Official Nominees on the ballot. If any Nominee shall be found by the Board of Direction to be ineligible for the office for which the Nominee was selected; or if a Nominee shall decline such nomination or for any other reason should be or should become unavailable as a Nominee for election to office; or in the event that nomination for any office shall not be made as above stipulated, the Board of Direction shall select a Nominee for that office, which Nominee so selected shall be the Official Nominee.

7.8 Elections. Election of nominated individuals and approval of amendments to the Certificate of Incorporation or Constitution, shall be by secret ballot circulated by the Secretary, counted under supervision of tellers appointed by the President, and canvassed by the Board of Direction.

7.8.1 Provision for Special Election. When circumstances necessitate amendment of the Certificate of Incorporation or Constitution outside the regular election cycle, the Board of Direction shall have the authority to authorize a Special Election.