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Basic LaTeX User Guide for Editorial Manager

The purpose of this document is to provide helpful information in uploading LaTeX manuscripts to Editorial Manager for ASCE Journals. Users of this document should consider submitting additional tips or directions that will assist LaTeX users. Send comments to Liz Guertin.

Tip 1: First and foremost, all LaTeX files must be submitted as “Manuscript” files. Your style files and auxiliary .bbl file (if using BibTeX) are all part of the “Manuscript”. These additional files ARE NOT “Supplemental Data” files. Supplemental Data are multimedia video, audio, spreadsheet, or database files that are supplemental to the manuscript itself, but will be included in peer review. If you upload style and other LaTeX files as supplemental data, your manuscript will not build properly in Editorial Manager.

Tip 2: The CTAN website provides an “ascelike” style file template for authors to use on their local computer. The Editorial Manager system also contains the “ascelike” style file, so users do not have to upload it with their submissions.  If not using “ascelike”, you will need to upload your style files, as described in Tip 1.

Tip 3: If using BibTeX, you will need to upload the auxiliary .bbl file (not the .bib file of references) as a “Manuscript” file.

Tip 4: All figures must be included in EPS or PDF format. Other formats will not build properly. If using PDF figures with the \includegraphics command, you must use the .pdf extension, e.g., \includegraphics{alld.pdf} instead of \includegraphics{alld}.

Tip 5: If the Editorial Manager PDF does not build properly, check the generated PDF for error messages. This will often lead to the problem, e.g., missing style files or figures in the wrong format.

Tip 6: You may also want to check that your image files are referenced correctly.  Images cannot be referenced in subfolders. Make sure accompanying files are referenced correctly in your Tex file. One example of a correctly referenced image is: \epsfig{figure=alld.eps,width=.5\textwidth}. An example of an incorrectly referenced image is: \epsfig{figure=images/alld.eps,width=.5\textwidth}.

Tip 7: If you see question marks in the references of your PDF, most likely your Tex file(s) are in subdirectories. Tex submissions cannot include subdirectories for your submission to properly build. All associated files must be in one directory for the submission to build.

Tip 8: If you view large or cut off images, then you will need to resize the image to fit on one 8.5 x 11 page. When there is a problem caused by not resizing PostScript files (the images get cut off) the author will either need to resize the images or save the files in a format that EM can recognize as an image. (Perhaps as a TIFF or a JPEG). Please note that EPS files are the best choice for image files in Tex submissions.

For additional help with LaTeX, you can visit the following resources:

• Beginners guide to TeX: This excellent introduction to TeX contains links to a basic explanation of TeX, a more thorough overview, and FAQs. You will also find user help, documentation, sample documents, and a list of recommended reference books.
• The Comprehensive TeX Archive Network: If you know absolutely nothing about TeX and would like to learn about what TeX is and where it came from, be sure to take a look at the article entitle “What it TeX?” There is a search function for files and documentation on the site as well as links to sign up for TeX users groups and announcements lists.
• TeX Guides: An excellent resource offering a variety of TeX guides including guides for Mathematical Symbols in TeX and TeX for Word Processor Users.
• LaTeX Encyclopedia: An online LaTeX “encyclopedia”. The site contains a table of contents with links to information on documentation, installation, typography, and a Navigator for the site.
• The American Mathematical Society’s Short Math Guide for LaTeX.
• The LaTeX Project