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Engineers Week Toolkit

Get Ready for Engineers Week with these planning tips

Engineers Week Poster 2014


Get Organized

TIP #1

Get connected to ASCE Pre-College Outreach. Your current outreach chair will be the main point of contact, but if you don’t have one, email and provide a POC. Like us on Facebook and receive updates throughout Engineers Week! 

TIP #2

Acquaint yourself with the DiscoverE - formerly the Engineers Week Foundation.  DiscoverE includes all the familiar programs and resources that volunteers leverage to get kids interested in engineering. Same programs - different look!

TIP #3

Help us recognize special volunteers at the ASCE Multi-Regional Leadership ConferencesSubmit a nomination form with the name of one volunteer from your Section/Branch who deserves special recognition. We will recognize him or her at the ASCE Leadership Conferences awards luncheon, and also send your volunteer a Starbuck's gift card to express our thanks during Engineers Week! Deadline for submission is Fri., Jan. 3, 2014. 

Collect Resources

This year’s Engineer’s Week theme, Let’s Make a Difference, highlights the incredible impact volunteers have introducing kids to civil engineering. Think about how different the world appears to a student once they learn that civil engineers design and build infrastructure that connects, cities, countries, nations and the world!

TIP #4

Order themed posters to celebrate Engineers Week and Introduce a Girl to Engineering Day. FREE posters are available through  (Limit one EWeek and one Girl Day kit per request.)

TIP #5

Order National Engineers Week resources from ASCE and DiscoverE. Free and low cost resources are now available online from ASCE or in the DiscoverE online store.

TIP #6

Adopt the Engineers Week theme in your informational campaign. Download free Web graphics for your newsletters, programs and other communications.  Use:

  • In articles about Engineers Week in your January and /or February eNewsletters
  • In your Section, Branch or Younger Member Forum Website
  • On banners, programs, and other communications
  • Or create a signature line for your emails during February to recognize National Engineers Week.

TIP #7

Share the theme with engineering companies and agencies.  Encourage them to use the theme for Websites, in their newsletters, on banners, enclosed with employee paychecks, or on signs or table tents in the lunchroom. 


Get Messy

What would Engineers Week be without rolling up your sleeves and doing educational outreach activities with kids to help them discover the awesome power behind engineering! Show kids how engineering impacts our everyday lives. Let kids know just how connected they will be to the world around them when they become civil engineers!

TIP #8

Organize pre-college outreach activities.

  • Get advice and tips from staff at
  • Order activity guides, handouts, pencils, stickers, bookmarks and other free or low cost resources for your next event.
  • Check out ASCE’s all new 100+ Civil Engineering Activities for kids of all ages - all online and all categorized by age, outreach setting materials and time needed.
    Have volunteers wear a promotional t-shirt indicating their special role in bringing hands-on engineering to students. Include the DiscoverE logo on the shirt.
    Pass out a DiscoverE themed postcard with details about how participants in your event may contact your Section, Branch or Younger Member Forum to have a “real engineer” attend their classroom or after school event.
    Treat outreach volunteers to a unique ‘Thank you’ or special recognition for their participation or give them a raffle ticket and enter them in an end-of-year drawing for their continued enthusiasm. Let them know how much you value their time and contribution.  ________________________________________

Celebrate Volunteers

ASCE volunteers really DO make a difference. Engineers Week is the perfect time to celebrate volunteerism and highlight the extraordinary work volunteers do throughout the year to promote civil engineering in their communities.

TIP #9

Recognize local volunteers as part of Engineers Week.

  • Prepare certificates and present them at a prominent Section/Branch event or awards dinner. Certificates are available in the DiscoverE Store.
  • Write letters to volunteers’ employers letting them know the volunteer’s accomplishments and how much you appreciate their support of the volunteer’s efforts.
  • Include a volunteer feature in your eNewsletter.
  • Send news about your volunteers to ASCE headquarters to or post on the ASCE Pre-College Outreach Facebook page
  • Give special volunteers a unique thank you. Select ASCE merchandise to reward them for their efforts. 
    • ASCE logo hat - "Our hats are off to you! Thanks for all you do!" 
    • ASCE shirt - "We know you'd give the shirt off your back... Here's an extra one for the next time you give so much."
    • Civil Engineering tapemeasure (any brand) - "It's easy to measure the difference you've made.” 

TIP #10

Hold an Engineers Week banquet or luncheon to honor volunteers.

  • Consider joining forces with other engineering societies to hold a banquet or luncheon.
  • Use the Let’s Make a Difference theme in your ‘save the date’ email, invitation and program.
  • Feature speakers who have been touched by the volunteer service of engineers in your section or branch.
  • Showcase the awesome contributions of volunteer leaders in your Section, Branch, Younger Member Forum, or affiliated Student Chapters.
  • Hang banners or display posters to highlight the Let's Make A Difference theme. Get yours from ASCE.
  • Create a slide show with photographs of your Section or Branch’s volunteers at work.  Set the show to themed music, such as Eric Clapton’s Change the World. or Natalie Merchant’s Kind and Generous. Show the slide show while guests are arriving.
  • Invite students and provide postcards with information about how awesome it would be if they started making a difference  while they are still an undergrad.



Please contact Jill Sanders, Administrative Assistant for Pre-college Outreach at ASCE, 703-295-6404 or email