Presentation Guidelines

World Environmental & Water Resources Congress 2006

Congratulations on your acceptance to make a presentation at the World Environmental & Water Resources Congress 2006! This is an excellent opportunity for you to share knowledge and information with your colleagues.

It is important that you prepare an interesting and informative presentation for the congress. Please review the following guidelines to assist you in doing this.

PREPARING YOUR PRESENTATION:

Begin by Considering:
1. What is the topic of my presentation?
Of course, you know this, but be sure your audience is fully aware of your goals.

2. Who is my audience?

a. Consider, if you were sitting in the audience, how you would like the information presented. b. ASCE is committed to promoting an inclusive professional organization. It is important that your presentation is geared to reach a diverse audience.
c. Make sure that the content of your presentation, including audio or visual, does not contain any Term/language that could be considered offensive.

3. What is the objective of my presentation?
Choose main points and objectives and elaborate on them.

Then, Outline your presentation. A speech may be divided into three parts:

1. Introduction/Opening

State your goal or ideas in general terms.

Share a relevant story, anecdote, or quote; an engaging metaphor; or a remarkable fact.

Use humor very carefully; it can be powerful and engaging, but jokes, as a particular form of humor, are risky and difficult to use successfully.

Any one or a combination of these introductory methods may be used in your opening to draw your audience into the presentation.

2. Body

Discuss your main idea(s) in detail.

Use supporting examples

Use visual aids to reinforce. (Note: computers are not provided. Please bring your computer or arrange this with your session chair or moderator).

Reiterate your points.

Develop a theme.

3. Closing

Summarize your main points.

Restate your goal, in a memorable way.

Explain the value of your discussion.

Reiterate the plan of action or any future plans.

Visual Aids
You may decide to incorporate visual aids into your presentation. A Harvard University study reveals that individuals comprehend about 7% of information they obtain verbally. They comprehend 87% when information is delivered both verbally and visually.

Computer - based presentations (such as Power Point) are the most popular form of visual aid at this time. Each session room will have an LCD projector available.

Remember, if you are making a computer-generated presentation, you MUST bring your laptop with you. ASCE will not be able to supply any laptops for your use. If you do not have a laptop computer, please discuss alternatives with your session moderator.

Your Presentation time begins when you are introduced. To maximize your presentation time, please make sure any computer-based presentations are pre-loaded on your computer or the computer that will be used for presentation, and ready to go when you arrive at the session room. You make take advantage of the Speaker Preparation Room for this purpose.

Choose your visual aids carefully and make each one count. Determine if the information really needs visual representation. Too much information may overwhelm an audience.

Be sure that everyone in the audience will be able to see the information.

Use fonts that can be seen from at least 50 feet away

Don't put to much information on any one slide

Use a typeface that is easy to read. Dark type on light background is recommended.

Graphs and charts with a lot of detail may be difficult to see, so you may want to either simplify them for presentation, or print them out and use as a handout.

Video players can be made available UPON ADVANCE REQUEST, using the Audio-Visual Request form.

Show only top quality tapes or DVD's

Please specify format. (DVD, VCR; North American or European formats)

Review your video ahead of time; make sure the video and sound qualities are good from the beginning to end.

Exhibits

There may be times when you will be able to actually use what you are talking about as a visual aid. Make sure that everyone can see it.

This is best done with a small group

* Audio- visual equipment available to speakers, free of charge, differs with each conference; please refer to the A/V Form for the options available to you.

The Final Step:

Rehearse your presentation so you do not have to read it.

Try to speak clearly and distinctly.

Presentation time will be limited- be sure your presentation fits into the time available (divide the number of minutes in your session by the number of presenters. This is the amount of time for your presentation).

If you have practiced your presentation and are comfortable with your material and visual aids, then you will be a more relaxed and effective speaker.

BEST OF LUCK ON YOUR PRESENTATION!


Submit Final Paper Registration OPEN Congress pre-program Technical program Welcome Topics Conference Overview Speaker/Moderator Sponsorship Opportunities Exhibits Cooperating Organizations Omaha & Travel Hotels International Attendees Short Courses Special for Students Special Events Tours Committee Meetings Organizing Committee Conference Home EWRI Home ASCE Home Other Conference Home		Presentation Guidelines World Environmental & Water Resources Congress 2006 Congratulations on your acceptance to make a presentation at the World Environmental & Water Resources Congress 2006! This is an excellent opportunity for you to share knowledge and information with your colleagues. It is important that you prepare an interesting and informative presentation for the congress. Please review the following guidelines to assist you in doing this. PREPARING YOUR PRESENTATION: Begin by Considering: 1. What is the topic of my presentation? Of course, you know this, but be sure your audience is fully aware of your goals. 2. Who is my audience? a. Consider, if you were sitting in the audience, how you would like the information presented. b. ASCE is committed to promoting an inclusive professional organization. It is important that your presentation is geared to reach a diverse audience. c. Make sure that the content of your presentation, including audio or visual, does not contain any Term/language that could be considered offensive. 3. What is the objective of my presentation? Choose main points and objectives and elaborate on them. Then, Outline your presentation. A speech may be divided into three parts: 1. Introduction/Opening State your goal or ideas in general terms. Share a relevant story, anecdote, or quote; an engaging metaphor; or a remarkable fact. Use humor very carefully; it can be powerful and engaging, but jokes, as a particular form of humor, are risky and difficult to use successfully. Any one or a combination of these introductory methods may be used in your opening to draw your audience into the presentation. 2. Body Discuss your main idea(s) in detail. Use supporting examples Use visual aids to reinforce. (Note: computers are not provided. Please bring your computer or arrange this with your session chair or moderator). Reiterate your points. Develop a theme. 3. Closing Summarize your main points. Restate your goal, in a memorable way. Explain the value of your discussion. Reiterate the plan of action or any future plans. Visual Aids You may decide to incorporate visual aids into your presentation. A Harvard University study reveals that individuals comprehend about 7% of information they obtain verbally. They comprehend 87% when information is delivered both verbally and visually. Computer - based presentations (such as Power Point) are the most popular form of visual aid at this time. Each session room will have an LCD projector available. Remember, if you are making a computer-generated presentation, you MUST bring your laptop with you. ASCE will not be able to supply any laptops for your use. If you do not have a laptop computer, please discuss alternatives with your session moderator. Your Presentation time begins when you are introduced. To maximize your presentation time, please make sure any computer-based presentations are pre-loaded on your computer or the computer that will be used for presentation, and ready to go when you arrive at the session room. You make take advantage of the Speaker Preparation Room for this purpose. Choose your visual aids carefully and make each one count. Determine if the information really needs visual representation. Too much information may overwhelm an audience. Be sure that everyone in the audience will be able to see the information. Use fonts that can be seen from at least 50 feet away Don't put to much information on any one slide Use a typeface that is easy to read. Dark type on light background is recommended. Graphs and charts with a lot of detail may be difficult to see, so you may want to either simplify them for presentation, or print them out and use as a handout. Video players can be made available UPON ADVANCE REQUEST, using the Audio-Visual Request form. Show only top quality tapes or DVD's Please specify format. (DVD, VCR; North American or European formats) Review your video ahead of time; make sure the video and sound qualities are good from the beginning to end. Exhibits There may be times when you will be able to actually use what you are talking about as a visual aid. Make sure that everyone can see it. This is best done with a small group * Audio- visual equipment available to speakers, free of charge, differs with each conference; please refer to the A/V Form for the options available to you. The Final Step: Rehearse your presentation so you do not have to read it. Try to speak clearly and distinctly. Presentation time will be limited- be sure your presentation fits into the time available (divide the number of minutes in your session by the number of presenters. This is the amount of time for your presentation). If you have practiced your presentation and are comfortable with your material and visual aids, then you will be a more relaxed and effective speaker. BEST OF LUCK ON YOUR PRESENTATION!