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Nominations Process for G-I Board of Governors

The G-I’s Nominations and Elections Committee is soliciting nominations for one seat on the Board of Governors (BOG). beginning in October 2012.

Please send nomination letters and the nominee’s resume by mail, fax, or email to:

The NEC
Geo-Institute of ASCE
1801 Alexander Bell Drive
Reston, VA 20191

By fax: 703.295.6351
By email: hcook@asce.org. 

Nominations must be received by April 12, 2012 to be considered.

 Qualifications for the BOG | Responsibilites of Board Members | Nominations Process Polices and Procedures 

 Each nominee must be a member in good standing of the G-I for at least one year prior to the election, and must be willing to serve on the Board for three years. Candidates should:

  • have demonstrated leadership talent in the G-I or another professional organization like the G-I;
  • have significant past involvement in G-I activities (e.g., been an active committee or
    subcommittee chair)
  • contribute to the G-I’s goal of diversity (in career, practice areas, geography, gender, and
    ethnicity).

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 Officers 

The President, Vice President, Treasurer, and Immediate Past-President of the Geo-Institute shall be Governors and officers. The Vice President and Treasurer shall be elected annually by a simple majority vote of the Board. The Vice President shall be considered the President Elect and shall assume the office of the President the following year. The President Elect shall have been an elected Governor for at least one (1) year. The President and Vice President may hold appointed Governor positions near the end of their term of office. The Treasurer must be in an elected Governor's position.  

  Duties and Responsibilities 

The G-I Board typically meets in person three times each year (one at the G-I Annual Geo-Congress) and by teleconference up to five times each year. Governors also are expected to attend the G-I Annual Geo-Congress, including specific conference activities such as Opening Reception, Opening Plenary, award lectures (Peck, Seed, Terzaghi), Terzaghi Dinner, Hero and Awards Luncheon, G-I Annual Meeting, etc.

Governors also are encouraged to participate in ASCE’s Outstanding Projects and Leaders (OPAL) Gala each Spring, typically held in the Washington, D.C. area.

Governors’ travel is reimbursed under standard Geo-Institute travel reimbursement policies, unless the G-I Board specifically votes otherwise.

Board Meetings  

  • Review agenda items prior to each meeting and teleconference to be an active participant in discussions.
  • Follow through with designated action items by specified date.
  • Maintain appropriate level of confidentiality, according to information presented. 
  • Be enthusiastic and suspend the natural inclination to judge.
  • Be attentive. Do not take part in side conversations or handle personal work during the meeting.

General Responsibilities 

  • Understand, believe in, and support the ASCE and G-I organizations.
  • Be certain to differentiate between your personal view and that of the Board when speaking to others.

Board-Level Committees and Task Forces  

The G-I Board provides oversight of Board-level committees and task forces, typically through a governor acting as a board liaison to at least one committee/task force. That liaison is responsible for assuring that the Board committee/task force chair provides timely reports to the Board regarding the committee’s progress. The liaison is also responsible for assuring that the committee chair returns their annual report to the Board each year so that the Board may perform due diligence and monitor the committee/task force progress. Board Committee liaisons are expected to attend the teleconferences and meetings for their appointed Board committee(s)/task force(s), and to keep the staff informed of committee activities, as well.

Fiscal Oversight 

  • Set all fiscal policies
  • Review and approve annual budget
  • Review financial reports (for both G-I and ISSMGE funds)

Strategic Direction and Planning 

The Board is responsible for determining what is not being done today, that must be done in the future for the G-I to be successful. Defining the existence of this strategic direction and its successful implementation signals the Board’s desire to lead G-I via a more formal strategic planning leadership approach. Developing a strategic direction is not a onetime event, but an ongoing commitment and process to lead the association in a strategic orientation. The strategic direction represents a compass that will be used to guide G-I’s future strategic decision making and ongoing operational work. The G-I Board has both the right and the responsibility to 1) change the 3 to 5 year strategic plan when it needs to be changed based on sound reasoning and assessment and 2) update the plan on an annual basis. Periodically review association programs and activities, collaborating with staff in such evaluations. 

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The Geo-Institute Policy & Procedures Manual:
V.G.2.d. Nominations Process

 

Nominees for the Governor elect will be sought from the membership at large by means of a "Call for Nominations." The "Call for Nominations" shall be announced in the G-I E-Update, posted on the G-I web site, published in
Geo-Strata and ASCE News, solicited from G-I Technical Committee chairs, and/or by other appropriate means as determined by the NEC. In addition, nominees may emanate from the BoG and NEC.

The NEC shall vote on the nominations and forward a recommendation to the BoG for the Board’s candidate for Governor-elect. If one individual from the list of nominees receives at least 80% support from the NEC, the name of this individual, along with a brief description of the candidate’s qualifications, shall be forwarded to the BoG for approval as the Board’s candidate on the ballot. An affirmative vote from a majority of the voting Board members is required for approval of the NEC candidate. If the NEC recommendation does not receive an affirmative vote from the majority of the Board members voting at the meeting, BoG members may nominate additional candidates to be the Board’s candidate on the ballot. The BoG will then vote on the complete list of nominees (NEC candidates and BoG candidates). If a single candidate receives at least 75% of the votes from the Board members present at the meeting that candidate shall be the Board nominee for Governor-elect. Otherwise, a second vote will be taken with only the top two vote-getters (including any ties) from the first round on the ballot. If a single candidate receives 75% of the vote in the second round that candidate shall be the Board nominee for Governor-elect. If no single candidate gets 75% of the vote, the top two vote-getters (including any ties) shall be placed on the ballot as Board candidates.

If no individual on the NEC list of candidates receives 80% support from the NEC, the NEC will, if possible, submit a rank ordered list of the names of all candidates receiving a vote from a NEC member, along with a brief description of the qualifications of the candidate, to the BoG for their consideration. Board members may then nominate additional candidates for consideration and the Board will vote on the list of candidates. If a single candidate receives at least 75% of the votes from the Board members present at the meeting that candidate shall be the Board nominee for President-elect. Otherwise, a second vote will be taken with only the top two vote-getters (including any ties) from the first round on the ballot. If a single candidate receives 75% of the vote in the second round that candidate shall be the Board nominee for President-elect. If no single candidate gets 75% of the vote, the top two vote-getters (including any ties) shall be placed on the ballot as Board candidates.

The candidate(s) for governor elect will then be announced to the membership at large via the G-I E-Update, Geo-Strata, the G-I web site, and any other means deemed appropriate. Together with this announcement will be an explanation of the procedure to be followed and a specified deadline for receipt of nominating petitions for members-at-large to place alternative candidate(s) on the ballot. About forty-five (45) days should be allowed for the required petition(s) to be submitted to GI headquarters.

To add candidates to the ballot via petition, signatures expressing support must be obtained from at least twenty-five (25) GI members in good standing from each of the four (4) ASCE geographic regions (minimum of one-hundred [100] signatures). GI staff shall check the validity of all petitions. Once verified, the candidate(s) shall be added to the ballot. No petitions will be accepted after the specified deadline has passed.