American Society of Civil Engineers (ASCE)




	Archive Meetings Governing Documents Click to view current Governing Documents: Rules as of May 2008 Bylaws as of May 2008 FOR PUBLICATION ON ASCE WEB A meeting of the ASCE Board of Direction will be held on November 4-5, 2008, in Pittsburgh, PA. Among the items to be considered are amendments to the Society's Bylaws. Pursuant to Section 11.1.2 of ASCE's Constitution, Society members are required to be notified at least 60 days prior to Board action on the following proposed amendments. Relocation of the dues schedule from the Bylaws to the Rules of Policy and Procedure as approved by the Board at its May 2008 meeting. Revision of the election rules as recommended by the Task Committee on the Review of Election Procedures as approved by the Board at its May 2008 meeting. For more information, e-mail board@asce.org or call ASCE customer service at (800) 548-2723 or (703) 295-6300. PROPOSED BYLAWS AMENDMENT For Board approval on 2nd reading in November 2008 Article 4. Fees And Dues 4.0 Dues Year. The Society's dues year is from January 1 through December 31. 4.1 Right to Levy Fees and Dues. The Board of Direction may establish entrance and other appropriate fees. The Board of Direction shall establish a schedule of dues, by a two-thirds (2/3) vote, for the individual grades of membership. Organizational entities may include in their governing documents a levy of fees and/or dues for membership in that organizational entity. 4.1.1 Dues Indexing. The Board of Direction shall consider must receive first reading of a a proposed dues increase when consideration of an adjustment for inflation, as defined in Article 4 of the Rules of Policy and Procedure, is required. 4.2 Obligation to Pay. Except as otherwise provided in these Bylaws, every member shall be obligated to pay the fees and dues identified herein in advance of January 1. A person who is elected to membership in the Society after June 30 in any calendar year shall pay only one-half of the year's dues. A Society member who is advanced from any grade to a higher grade in the Society shall pay the annual dues of the higher grade, effective the next Society membership year. 4.2.1 Good Standing. A Society member whose obligation to pay is current shall be a Society member in good standing. 4.3 Delinquency. Any Society member who is not in good standing may forfeit rights and privileges of membership as determined by the Board of Direction. 4.4 Annual Dues. The annual dues payable by the Society membership shall be as follows: 4.4.1 Student Members. Annual dues for Student Members shall be zero dollars ($0.00). 4.4.2 Affiliate Members. Annual dues for Affiliate Members shall be two hundred and five dollars ($205.00), unless the Affiliate Member: a) is in the year of baccalaureate degree or the first year after, and then there shall be annual dues of fifty ($50.00) due and payable; OR b) is in the second year after baccalaureate degree, and then there shall be annual dues of eighty dollars ($80.00) due and payable; OR c) is in the third year after baccalaureate degree, and then there shall be annual dues of one hundred and fifteen dollars ($115.00) due and payable; OR d) is in the fourth year after baccalaureate degree and then there shall be annual dues of one hundred and fifty-five dollars ($155.00) due and payable. 4.4.3 Associate Members. Annual dues for Associate Members shall be two hundred and five dollars ($205.00), unless the Associate Member: a) is in the year of baccalaureate degree or the first year after, and then there shall be annual dues of fifty ($50.00) due and payable; OR b) is in the second year after baccalaureate degree, and then there shall be annual dues of eighty dollars ($80.00) due and payable; OR c) is in the third year after baccalaureate degree, and then there shall be annual dues of one hundred and fifteen dollars ($115.00) due and payable; OR d) is in the fourth year after baccalaureate degree and then there shall be annual dues of one hundred and fifty-five dollars ($155.00) due and payable. 4.4.4 Members. Annual dues for Members shall be two hundred and five dollars ($205.00). 4.4.5 Fellows. Annual dues for Fellows shall be two hundred and forty dollars ($240.00). 4.4.6 Distinguished Members. Distinguished Members shall be exempt from the payment of annual dues. 4.4.7 President-Emeritus. President-Emeritus Members shall be exempt from the payment of annual dues. 4.3 5 Dues Abatement. The Executive Committee may excuse any Society member from the payment of annual dues. 4.4 6 Dues Reduction. Certain membership classifications or groups may be offered reduced dues. Article 11. Amendments 11.1 Rules of Policy and Procedure Amendments. The Rules of Policy and Procedure may be amended by the Board of Direction in the following manner. 11.1.1 Procedure. The Board of Direction may, at any meeting with a quorum present, amend the Rules of Policy and Procedure by a two-thirds (2/3) vote of those present and voting, provided that a copy of such proposed amendment shall have been sent to each member of the Board of Direction at least thirty (30) days in advance of the meeting at which action thereon is to be taken. 11.1.2 Urgency. With the exception of Rules of Policy and Procedure, Article 4, Fees and Dues, if If the Board of Direction determines by a three-fourths (3/4) vote of those present and voting that an amendment is urgent, the Board of Direction may amend the Rules of Policy and Procedure by a two-thirds (2/3) vote of those present and voting and without thirty (30) days advance notice provided the exact content of the amendment has been provided to each member of the Board of Direction present prior to the vote. PROPOSED BYLAWS AMENDMENT For Board approval on 2nd reading in November 2008 Article 7. Regions And Elections 7.0 Definitions. 7.0.1 Address of Record. The mailing address designated by the Society member, except an APO or other temporary address, shall be considered as the Address of Record unless the Society member instructs otherwise. 7.0.2 Election Cycle. The Election Cycle of the Society-level election shall commence on December 1, regardless of whether this date falls on a weekend or holiday, through the final date for ballot submission. 7.0.3 Candidate. A Candidate is a qualified Society member who is pursuing or considering the pursuit of an elected office within the Society. 7.0.4 Nominee. A Nominee is a Candidate who has received the nomination of a Nominating Committee, or who has submitted a validated petition for nomination to the Society Secretary. 7.1 Regions. 7.1.1 Geographic Regions. All members shall be assigned to Geographic Regions by the Board of Direction on the basis of their Address of Record. In determining the boundaries of Geographic Regions, the Board of Direction shall be guided by the following: 7.1.1.1 Number. There shall be no more than ten (10) Geographic Regions, no more than nine (9) of which shall be comprised of members with an Address of Record in the United States and Puerto Rico, and one (1) of which shall be comprised of all other members. 7.1.1.2 Boundaries. Boundaries of Geographic Regions shall be established, as nearly as practicable, to conform to Section, Branch, International Group, country, state, or county boundaries. In the determination of boundaries of Geographic Regions, due consideration shall be given to such factors as mutuality of interests, facilities for travel, member population and geographic units within each Geographic Region. 7.1.1.3 Combined Geographic Regions. Upon approval of the Board of Direction, two (2) contiguous Geographic Regions may have coincident boundaries and form one (1) Region. A Combined Geographic Region shall have two (2) Geographic Region Directors. 7.1.1.4 Reallocation. Boundaries of Geographic Regions shall be subject to revision by the Board of Direction. 7.1.2 Technical Region. Members who elect to join an Institute shall also be assigned to the Technical Region. 7.1.2.1 Primary Institute. A member's Primary Institute shall be the first Institute the member joined or was assigned to, or the Institute selected at the time of membership renewal. 7.2 Composition of Nominating Committees. 7.2.1 Composition of Geographic Region Nominating Committee. The Geographic Region Board of Governors excluding any candidates, shall, as a minimum, comprise the Geographic Region Nominating Committee. Geographic Regions may designate in their Bylaws additional members for their Geographic Region Nominating Committee. 7.2.2 Composition of Technical Region Nominating Committee. The Technical Region Nominating Committee is the Technical Region Board of Governors, excluding any candidates. The Chair of the Technical Region Nominating Committee shall be the chair of the Technical Region Board of Governors. 7.2.3 Composition of Board of Direction Nominating Committee. Candidates for the office of President-elect shall be considered by the Board of Direction Nominating Committee which consists of the then current Board of Direction, exclusive of its President and President-elect. A current member of the Board of Direction Nominating Committee shall be ineligible for nomination for the office of President-elect. The Chair of the Board of Direction Nominating Committee shall be the Past President. 7.3 Nomination for President-elect. 7.3.1 Eligibility. Candidates for President-elect shall pursue nomination through only one (1) Region for the duration of an Election Cycle. A Geographic Region is eligible to nominate a Candidate(s) for President-elect unless a currently serving Presidential officer was nominated by the Region. For purposes of nominations for President-elect, the Technical Region or a Combined Geographic Region has two (2) nomination potentials if they do not have a currently serving Presidential officer, one (1) nomination potential if they have one (1) currently serving Presidential officer and zero (0) nomination potentials if they have two (2) currently serving Presidential officers. 7.3.2 Obligation to Nominate. A Region is not required to make a nomination for President-elect solely because it is eligible. 7.3.3 Nomination Process through Geographic Region. 7.3.3.1 Declaration. Candidates for the office of President-elect shall declare their intent to pursue office by submitting a letter of intent to the Chair of the appropriate Geographic Region Board of Governors and the Society Secretary not later than December 1. 7.3.3.2 Region Chair Notification. The Chairs of the Geographic Region Board of Governors shall provide the Society Secretary with a written list of all declared President-elect Candidates from their Region not later than December 8. 7.3.3.3 Society Secretary Notification. The Society Secretary shall distribute to the Geographic Region Boards of Governors not later than December 15 the consolidated pool of Candidates for the office of President-elect. 7.3.3.4 Potential Candidate Pool. For each nomination potential, the Geographic Region Nominating Committee may receive Candidates for nomination from any Organizational Entity or self-nomination from members. A Candidate's Address of Record shall be within the boundaries of the Geographic Region. 7.3.3.5 Geographic Region Nominating Committee Procedure. For each nomination potential, the Geographic Region Nominating Committee, if it intends to submit a nominee, shall select two (2) President-elect Official Nominees unless seventy-five percent (75%) or more of those present and voting of the Geographic Region Nominating Committee vote to submit a single Official Nominee. For each nomination potential, if only one (1) Candidate is under consideration, that Candidate may or may not be selected as the Geographic Region's Official Nominee, as determined by the Region. The names of the President-elect Official Nominee(s) selected shall be forwarded to the Secretary by the Chair of the Region Board of Governors not later than March 1. 7.3.3.5.1 Restrictions. The Geographic Region Nominating Committee shall not forward more than one (1) Official Nominee from any Section in an Election Cycle. 7.3.4 Nomination Process through Technical Region. 7.3.4.1 Declaration. Candidates for the office of President-elect shall declare their intent to pursue office by submitting a letter of intent to the Chair of the Technical Region Board of Governors, the President of the Candidate's Primary Institute and the Society Secretary not later than December 1. 7.3.4.2 Region Chair Notification. The Chair of the Technical Region Board of Governors shall provide the Society Secretary with a written list of all declared President-elect Candidates from their Region not later than December 8. 7.3.4.3 Society Secretary Notification. The Society Secretary shall distribute to the Technical Region Boards of Governors not later than December 15 the consolidated pool of Candidates for the office of President-elect. 7.3.4.4 Potential Candidate Pool. For each nomination potential, the Technical Region Nominating Committee may receive one (1) candidate nomination from each Institute and also through petition. 7.3.4.4.1 Petition Candidates. Signatures from at least two hundred and fifty (250) Institute members shall place a member before the Technical Region Nominating Committee for consideration. 7.3.4.5 Technical Region Nominating Committee Procedure. For each nomination potential, the Technical Region Nominating Committee, if it intends to submit a nominee, shall select two (2) President-elect Official Nominees unless seventy-five percent (75%) or more of the members of the Technical Region Nominating Committee vote to submit a single Official Nominee. For each nomination potential, if only one (1) candidate is under consideration, that candidate may or may not be selected as the Technical Region's Official Nominee, as determined by the Region. The President-elect Official Nominee(s) selected shall be forwarded to the Secretary not later than March 1. 7.3.4.5.1 Restrictions. The Technical Region Nominating Committee shall not forward more than one (1) Official Nominee from any Institute in an Election Cycle. When a currently serving Presidential officer was nominated by the Technical Region, the Technical Region Nominating Committee shall not submit a Nominee whose Primary Institute is the same as that officer's Primary Institute. 7.3.5 Nomination by Board of Direction Nominating Committee. 7.3.5.1 Interview of Nominees. All Nominees whose names are properly submitted to the Chair of the Board of Direction Nominating Committee for nomination as President-elect shall be invited to the spring meeting of the Board of Direction, and shall be available for discussion with the Board of Direction Nominating Committee. Reimbursement of travel expenses within the Society's guidelines shall be provided if requested. 7.3.5.2 Procedure. The Board of Direction Nominating Committee shall select two (2) Official Nominees for President-elect unless seventy-five percent (75%) or more of the members of the Board of Direction Nominating Committee vote to submit a single Official Nominee. If only one (1) Region Nominee is forwarded from the Region Nominating Committees, that Region Nominee shall be the Society's Official Nominee. If zero (0) Region Nominees are forwarded from the Region Nominating Committees, the Board of Direction Nominating Committee selects the Society's Official Nominee. 7.3.5.3 Petition Candidates. Only those Candidates who were considered by a Region Nominating Committee but not nominated by the Region Nominating Committee may seek a petition route to the Board of Direction Nominating Committee. Signatures from at least four hundred (400) voting Society members shall place a Candidate before the Board of Direction Nominating Committee. Petition directly to the election ballot is not available. 7.3.6 Inclusion on Election Ballot. The Official Nominee(s) are automatically included on the election ballot. 7.3.6.1 Petition Nominees. Only Region Nominees who were not selected as Official Nominees by the Board of Direction Nominating Committee, may seek a petition route to the election ballot. Signatures from at least fifteen hundred (1500) voting Society members shall place a member on the election ballot. 7.4 Nomination of Region Directors. 7.4.1 Rotation. Every year, four (4) Region Directors are installed. 7.4.2 Selection. A Candidate shall pursue a nomination for Region Director in only one (1) Region for the duration of an Election Cycle. 7.4.3 Geographic Region Director. 7.4.3.1 Nomination by Geographic Region Nominating Committee. 7.4.3.1.1 Procedure. The Geographic Region Nominating Committee shall select two (2) Official Nominees for Geographic Region Director unless seventy-five percent (75%) or more of the members of the Geographic Region Nominating Committee vote to submit a single Official Nominee. If only one (1) Candidate is forwarded, that Candidate shall be the Official Nominee. If zero (0) Candidates are forwarded, the Geographic Region Nominating Committee selects the Official Nominee. 7.4.3.1.2 Potential Candidate Pool. The Geographic Region Nominating Committee may receive Candidate nominations from any Organizational Entity or individual within the Region. 7.4.3.1.3 Petition to Election Ballot. Only those Candidates who were considered for nomination by the Geographic Region Nominating Committee may seek a petition route to the election ballot. Signatures of at least two hundred and fifty (250) voting Society members from the Geographic Region shall place a member on the election ballot. 7.4.4 Technical Region Director. 7.4.4.1 Nomination by Technical Region Nominating Committee. 7.4.4.1.1 Procedure. The Technical Region Nominating Committee shall select two (2) Official Nominees for Technical Region Director unless seventy-five percent (75%) or more of the members of the Technical Region Nominating Committee vote to submit a single Official Nominee. If only one (1) Candidate is forwarded, that Candidate shall be the Official Nominee. If zero (0) Candidates are forwarded, the Technical Region Nominating Committee selects the Official Nominee. 7.4.4.1.2 Potential Candidate Pool. The Technical Region Nominating Committee may receive Candidate nominations from any Institute and also through petition. 7.4.4.1.2.1 Petition Candidates. Only those Candidates who were considered for nomination by their Primary Institute may seek a petition route to the Technical Region Nominating Committee. Signatures from at least two hundred and fifty (250) Institute members shall place a member before the Technical Region Nominating Committee for consideration. 7.4.4.1.3 Petition to Election Ballot. Only those Candidates who were considered for nomination by the Technical Region Nominating Committee may seek a petition route to the election ballot. Signatures from at least five hundred (500) Institute members shall place a member on the election ballot. 7.5 Nomination of At-Large Directors. 7.5.1 Rotation. Every year, at least one (1) At-Large Director is installed. 7.5.2 Selection. For any given Election Cycle, a Candidate shall not pursue a nomination as Region Director while simultaneously pursuing nomination as an At-Large Director. 7.5.3 Nomination by Board of Direction Nominating Committee At-Large Subcommittee. 7.5.3.1 Composition. The Board of Direction Nominating Committee At-Large Subcommittee is comprised of the five (5) Directors serving the second year of their term and is chaired by the President-elect. 7.5.3.2 Procedure. 7.5.3.2.1 Review of Criteria for At-Large Director Candidates. The Standing Board of Direction Committees shall receive Board of Direction approved criteria for the review of At-Large Director candidates not later than October 1 of the year prior to that in which the vacancy shall be filled. Using this criteria, the Standing Board of Direction Committees shall determine nominations for submission to the Secretary not later than November 1. 7.5.3.2.2 Selection of Slate of Nominees for Review. The Board of Direction Nominating Committee At-Large Subcommittee may receive candidate nominations from any Standing Board of Direction Committee and may also provide additional candidates. Using Board of Direction approved criteria, the Board of Direction Nominating Committee At-Large Subcommittee shall select no more than five (5) nominees to comprise a slate of nominees for review by the Region Boards of Governors and submission to the Board of Direction Nominating Committee. 7.5.3.2.3 Dissemination of At-Large Director Candidate Pool. Not later than January 1, the Secretary shall distribute to each Region Board of Governors the pool of candidates for At-Large Director and the Board of Direction approved criteria. 7.5.3.2.4 Receipt of Region Input on At-Large Director Candidate Pool. The Region Boards of Governors shall return their input on the At-Large Director Candidate Pool to the Secretary not later than March 1, in the format specified by the Secretary. 7.5.4 Nomination by Board of Direction Nominating Committee. 7.5.4.1 Procedure. After reviewing input received from the Region Boards of Governors on the slate of nominees prepared by the Board of Direction Nominating Committee At-Large Subcommittee, the Board of Direction Nominating Committee shall select one (1) nominee to be placed on the election ballot as the Official Nominee. 7.6 Nomination of Region Governors. 7.6.1 Nomination of Geographic Region Governors. 7.6.1.1 Rotation. Every year, at least one (1) Geographic Region Governor is installed. No more than forty percent (40%) of the Geographic Region Governors shall be installed in any one (1) year. 7.6.1.2 Selection. A candidate shall pursue a nomination for Region Governor in only one (1) Region for any given Election Cycle. 7.6.1.3 Nomination by Geographic Region Nominating Committee. 7.6.1.3.1 Procedure for a Single or Restricted Vacancy. When there is a single vacancy or a vacancy restricted by Region governing documents, the Geographic Region Nominating Committee shall select two (2) Official Nominees for Geographic Region Governor unless one (1) Candidate received the vote of seventy-five percent (75%) or more of the members of the Geographic Region Nominating Committee, in which case that Candidate shall be submitted as the single Official Nominee. If only one (1) Candidate is provided, that Candidate shall be the Official Nominee. If zero (0) Candidates are provided, the Geographic Region Nominating Committee selects the Official Nominee. 7.6.1.3.2 Procedure for Multiple Vacancies. When there are multiple restricted vacancies, the Geographic Region Nominating Committee shall endeavor to select a number of Official Nominees not to exceed two (2) times the number of vacancies available. 7.6.1.3.3 Potential Candidate Pool. The Geographic Region Nominating Committee may receive Candidate nominations for Geographic Region Governor from any Organizational Entity or individual within the Region. 7.6.1.4 Petition to Election Ballot. Only those Candidates who were considered by the Geographic Region Nominating Committee may seek a petition route. Signatures of at least one hundred (100) voting Society members from the Geographic Region shall place a member on the election ballot. 7.6.2 Appointment of Geographic Region Governors. The Geographic Region Board of Governors shall appoint at least one (1) Geographic Region Governor to represent perspectives not currently represented on the Geographic Region Board of Governors. 7.7 Completion of Nomination Process. Petitions and a letter of acceptance to serve must be filed with the Society Secretary not later than May 1. Nominees selected by the applicable nominating committee shall be designated Official Nominees on the ballot. If any Nominee shall be found by the Board of Direction to be ineligible for the office for which the Nominee was selected; or if a Nominee shall decline such nomination or for any other reason should be or should become unavailable as a Nominee for election to office; or in the event that nomination for any office shall not be made as above stipulated, the Board of Direction shall select a Nominee for that office, which Nominee so selected shall be the Official Nominee. 7.8 Elections. Election of nominated individuals and approval of amendments to the Certificate of Incorporation or Constitution shall be by secret ballot circulated by the Secretary, counted under supervision of tellers appointed by the President, and canvassed by the Board of Direction. 7.8.1 Provision for Special Election. When circumstances necessitate amendment of the Certificate of Incorporation or Constitution outside the regular election cycle, the Board of Direction shall have the authority to authorize a Special Election. 7.8.2 Voting Constituencies. 7.8.2.1 President-elect. The President-elect shall be elected by voting Society members. 7.8.2.2 Region Directors. Region Directors shall be elected by voting Society members in their respective Regions. 7.8.2.3 Technical Region Directors. Technical Region Directors shall be elected by voting Society members who are also members of at least one (1) Institute. 7.8.2.4 At-Large Director. The At-Large Director shall be elected by voting Society members. 7.8.2.5 Geographic Region Governors. Geographic Region Governors shall be elected by voting Society members in their respective Geographic Regions. 7.0 Address of Record. The mailing address designated by the Society member, except an APO or other temporary address, shall be considered as the Address of Record unless the Society member instructs otherwise. 7.1 Regions. 7.1.1 Geographic Regions. All members shall be assigned to Geographic Regions by the Board of Direction on the basis of their Address of Record. In determining the boundaries of Geographic Regions, the Board of Direction shall be guided by the following: 7.1.1.1 Number. There shall be no more than ten (10) Geographic Regions, no more than nine (9) of which are will be comprised of members with an Address of Record in the United States and Puerto Rico, and one (1) of which will be comprised of all other members. 7.1.1.2 Boundaries. Boundaries of Geographic Regions shall be established, as nearly as practicable, to conform to Section, Branch, International Group, country, state, or county boundaries. In the determination of boundaries of Geographic Regions, due consideration shall be given to such factors as mutuality of interests, facilities for travel, member population and geographic units within each Geographic Region. 7.1.1.3 Combined Geographic Regions. Upon approval of the Board of Direction, two (2) contiguous Geographic Regions may have coincident boundaries and form one (1) Region. A Combined Geographic Region will have two (2) Geographic Region Directors. 7.1.1.4 Reallocation. Boundaries of Geographic Regions shall be subject to revision by the Board of Direction. 7.1.2 Technical Region. Members who elect to join an Institute shall also be assigned to the Technical Region. 7.1.2.1 Primary Institute. A member's Primary Institute shall be the first Institute the member joined or was assigned to, or the Institute selected at the time of membership renewal. 7.2 Composition of Nominating Committees. 7.2.1 Composition of Geographic Region Nominating Committee. The Geographic Region Board of Governors excluding any candidates, shall, as a minimum, comprise the Geographic Region Nominating Committee. Geographic Regions may designate in their Bylaws additional members for their Geographic Region Nominating Committee. 7.2.2 Composition of Technical Region Nominating Committee. The Technical Region Nominating Committee is the Technical Region Board of Governors, excluding any candidates. The Chair of the Technical Region Nominating Committee shall be the chair of the Technical Region Board of Governors. 7.2.3 Composition of Board of Direction Nominating Committee. Candidates for the office of President-elect shall be considered by the Board of Direction Nominating Committee which consists of the then current Board of Direction, exclusive of its President, and President-elect. A current member of the Board of Direction Nominating Committee shall be ineligible for nomination for the office of President-elect. The Chair of the Board of Direction Nominating Committee shall be the Past President. 7.3 Nomination for President-elect. 7.3.1 Eligibility to Nominate. A Geographic Region is eligible to nominate a candidate(s) for President-elect unless a currently serving Presidential officer was nominated by the Region. For purposes of nominations for President-elect, the Technical Region or a Combined Geographic Region has two (2) nomination potentials if they do not have a currently serving Presidential officer, one (1) nomination potential if they have one (1) currently serving Presidential officer and zero (0) nomination potentials if they have two (2) currently serving Presidential officers. 7.3.1.1 Application for Nomination. Potential candidates shall apply to only one (1) Region Nominating Committee. 7.3.1.2 Petition Nominees. For any given election cycle, Petition Nominees are considered to be associated with their specific Region only if they have previously received their Region's nomination. 7.3.1.3 Obligation to Nominate. A Region is not required to make a nomination for President-elect solely because it is eligible. 7.3.2 Nomination Process. 7.3.2.1 Nomination by Region Nominating Committee to the Board of Direction Nominating Committee. 7.3.2.1.1 Nomination by Geographic Region Nominating Committee. 7.3.2.1.1.1 Procedure. For each nomination potential, the Geographic Region Nominating Committee, if it intends to submit a nominee, shall select two (2) President-elect nominees unless seventy-five percent (75%) or more of those present and voting of the Geographic Region Nominating Committee vote to submit a single nominee. For each nomination potential, if only one (1) candidate is under consideration, that candidate shall be the Geographic Region's Official Nominee. The President-elect nominee(s) so selected shall be forwarded to the Secretary for presentation to the Board of Direction Nominating Committee. 7.3.2.1.1.1.1 Restrictions. The Geographic Region Nominating Committee shall not forward more than one (1) nominee from any Section in the same year and additionally shall not forward any nominee from a Section for which there is a current Presidential officer. 7.3.2.1.1.2 Potential Candidate Pool. For each nomination potential, the Geographic Region Nominating Committee may receive candidate nominations from any Organizational Entity and also self-nominations from members. A candidate's Address of Record must be within the boundaries of the Geographic Region. 7.3.2.1.2 Nomination by Technical Region Nominating Committee. 7.3.2.1.2.1 Procedure. For each nomination potential, the Technical Region Nominating Committee, if it intends to submit a nominee, shall select two (2) President-elect nominees unless seventy-five percent (75%) or more of the members of the Technical Region Nominating Committee vote to submit a single nominees. For each nomination potential, if only one (1) candidate is under consideration, that candidate shall be the Technical Region's Official Nominee. The President-elect nominee(s) so selected shall be forwarded to the Secretary for presentation to the Board of Direction Nominating Committee. 7.3.2.1.2.1.1 Restrictions. The Technical Region Nominating Committee shall not forward more than one (1) nominee from any Institute in the same year. When a currently serving Presidential officer was nominated by the Technical Region, the Technical Region Nominating Committee shall not submit a nominee whose Primary Institute is the same as that officer's Primary Institute. 7.3.2.1.2.2 Potential Candidate Pool. For each nomination potential, the Technical Region Nominating Committee may receive one (1) candidate nomination from each Institute and also through petition. 7.3.2.1.2.3 Petition Candidates. Signatures from at least two hundred and fifty (250) Institute members will place a member before the Technical Region Nominating Committee for consideration. 7.3.2.2 Nomination by Board of Direction Nominating Committee. 7.3.2.2.1 Interview of Candidates. All candidates whose names are properly submitted to the Chair of the Board of Direction Nominating Committee for nomination as President-elect shall be invited to be present at the spring meeting of the Board of Direction, and shall be available for discussion with the Board of Direction Nominating Committee. Reimbursement of travel expenses shall be provided if requested. 7.3.2.2.2 Procedure. The Board of Direction Nominating Committee shall select two (2) Official Nominees for President-elect unless seventy-five percent (75%) or more of the members of the Board of Direction Nominating Committee vote to submit a single nominee. If only one (1) candidate is forwarded from the Region Nominating Committees, that candidate shall be the Official Nominee. If zero (0) candidates are forwarded from the Region Nominating Committees, the Board of Direction Nominating Committee selects the Official Nominee. 7.3.2.2.3 Petition Candidates. Only those Candidates who were considered by a Region Nominating Committee may seek a petition recourse to the Board of Direction Nominating Committee. Signatures from at least four hundred (400) voting Society members will place a Candidate before the Board of Direction Nominating Committee. Petition directly to the election ballot is not available. 7.3.2.3 Inclusion on Election Ballot. 7.3.2.3.1 Receipt of Board of Direction Nominating Committee Nomination. The Nominee or Nominees who receive the nomination of the Board of Direction Nominating Committee are automatically included on the election ballot for consideration by the membership. 7.3.2.3.2 Petition Candidates. Only Nominees who receive the nomination of a Region Nominating Committee may seek a petition recourse to the election ballot. Signatures from at least fifteen hundred (1500) voting Society members will place a member on the election ballot. 7.4 Nomination of Region Directors. 7.4.1 Rotation. Every year, four (4) Region Directors are installed. 7.4.2 Selection. A candidate shall pursue a nomination for Director in only one Region for any given election cycle. 7.4.3 Geographic Region Director. 7.4.3.1 Nomination by Geographic Region Nominating Committee. 7.4.3.1.1 Procedure. The Geographic Region Nominating Committee shall select two (2) Official Nominees for Geographic Region Director unless seventy-five percent (75%) or more of the members of the Geographic Region Nominating Committee vote to submit a single nominee. If only one (1) nominee is forwarded, that nominee shall be the Official Nominee. If zero (0) candidates are forwarded, the Geographic Region Nominating Committee selects the Official Nominee. 7.4.3.1.2 Potential Candidate Pool. The Geographic Region Nominating Committee may receive candidate nominations from any Organizational Entity or individual within the Region. 7.4.3.1.3 Petition to Election Ballot. Signatures of at least two hundred and fifty (250) voting Society members from the Geographic Region will place a member on the election ballot. Only those candidates who were considered for nomination by the Geographic Region Nominating Committee may seek a petition recourse to the election ballot. 7.4.4 Technical Region Director. 7.4.4.1 Nomination by Technical Region Nominating Committee. 7.4.4.1.1 Procedure. The Technical Region Nominating Committee shall select two (2) Official Nominees for Technical Region Director unless seventy-five percent (75%) or more of the members of the Technical Region Nominating Committee vote to submit a single nominee. If only one (1) candidate is forwarded, that candidate shall be the Official Nominee. If zero (0) candidates are forwarded, the Technical Region Nominating Committee selects the Official Nominee. 7.4.4.1.2 Potential Candidate Pool. The Technical Region Nominating Committee may receive candidate nominations from any Institute and also through petition. 7.4.4.1.2.1 Petition Candidates. Signatures from at least two hundred and fifty (250) Institute members will place a member before the Technical Region Nominating Committee for consideration. Only those candidates who were considered for nomination by their Primary Institute may seek a petition recourse to the Technical Region Nominating Committee. 7.4.4.1.3 Petition to Election Ballot. Signatures from at least five hundred (500) Institute members will place a member on the election ballot. Only those candidates who were considered for nomination by the Technical Region Nominating Committee may seek a petition recourse to the election ballot. 7.5 Nomination of At-Large Directors. 7.5.1 Rotation. Every year, at least one (1) At-Large Director is installed. 7.5.2 Selection. For any given election cycle, a candidate shall not pursue a nomination as Region Director while simultaneously pursuing nomination as an At-Large Director. 7.5.3 Nomination by Board of Direction Nominating Committee At-Large Subcommittee. 7.5.3.1 Composition. The Board of Direction Nominating Committee At-Large Subcommittee is comprised of the five (5) Directors serving the second year of their term and is chaired by the President-elect. 7.5.3.2 Procedure. 7.5.3.2.1 Review of Criteria for At-Large Director Candidates. The Standing Board of Direction Committees shall receive Board of Direction approved criteria for the review of At-Large Director candidates not later than October 1 of the year prior to that in which the vacancy shall be filled. Using this criteria, the Standing Board of Direction Committees shall determine nominations for submission to the Secretary not later than November 1. 7.5.3.2.2 Selection of Slate of Nominees for Review. The Board of Direction Nominating Committee At-Large Subcommittee may receive candidate nominations from any Standing Board of Direction Committee and may also provide additional candidates. Using Board of Direction approved criteria, the Board of Direction Nominating Committee At-Large Subcommittee shall select no more than five (5) nominees to comprise a slate of nominees for review by the Region Boards of Governors and submission to the Board of Direction Nominating Committee. 7.5.3.2.3 Dissemination of At-Large Director Candidate Pool. Not later than January 1, the Secretary shall distribute to each Region Board of Governors the pool of candidates for At-Large Director and the Board of Direction approved criteria. 7.5.3.2.4 Receipt of Region Input on At-Large Director Candidate Pool. The Region Boards of Governors shall return their input on the At-Large Director Candidate Pool to the Secretary not later than March 1. 7.5.4 Nomination by Board of Direction Nominating Committee. 7.5.4.1 Procedure. After reviewing input received from the Region Boards of Governors on the slate of nominees prepared by the Board of Direction Nominating Committee At-Large Subcommittee, the Board of Direction Nominating Committee shall select one (1) nominee to be placed on the election ballot as the Official Nominee. 7.6 Nomination of Region Governors. 7.6.1 Nomination of Geographic Region Governors. 7.6.1.1 Rotation. Every year, at least one (1) Geographic Region Governor is installed. No more than forty percent (40%) of the Geographic Region Governors shall be installed in any one (1) year. 7.6.1.2 Selection. A candidate shall pursue a nomination for Region Governor in only one (1) Region for any given election cycle. 7.6.1.3 Nomination by Geographic Region Nominating Committee. 7.6.1.3.1 Procedure for a Single or Restricted Vacancy. When there is a single vacancy or a vacancy restricted by Region governing documents, the Geographic Region Nominating Committee shall select two (2) Official Nominees for Geographic Region Governor unless one (1) nominee received the vote of seventy-five percent (75%) or more of the members of the Geographic Region Nominating Committee, in which case that candidate shall be submitted as the single Official Nominee. . If only one (1) candidate is provided, that nominee shall be the Official Nominee. If zero (0) candidates are provided, the Geographic Region Nominating Committee selects the Official Nominee. 7.6.1.3.2 Procedure for Multiple Vacancy. When there are multiple restricted vacancies, the Geographic Region Nominating Committee shall select a number of nominees equal to two (2) times the number of vacancies available, unless seventy-five percent (75%) or more of the members of the Geographic Region Nominating Committee vote to exclude an individual candidate. 7.6.1.3.3 Potential Candidate Pool. The Geographic Region Nominating Committee may receive candidate nominations from any Organizational Entity or individual within the Region. 7.6.1.4 Petition to Election Ballot. Signatures of at least one hundred (100) voting Society members from the Geographic Region will place a member on the election ballot. Only those candidates who were considered by the Geographic Region Nominating Committee may seek a petition recourse. 7.6.2 Appointment of Geographic Region Governors. The Geographic Region Board of Governors shall appoint at least one (1) Geographic Region Governor to represent perspectives not currently represented on the Geographic Region Board of Governors. 7.7 Completion of Nomination Process. Petitions must be filed with the Society Secretary accompanied by a letter of acceptance. Nominees selected by the applicable nominating committee shall be designated Official Nominees on the ballot for electing Board of Direction members. If any nominee shall be found by the Board of Direction to be ineligible for the office for which the nominee was selected; or if a nominee shall decline such nomination or for any other reason should be or should become unavailable as a nominee for election to office; or in the event that nomination for any office shall not be made as above stipulated, the Board of Direction shall select a nominee for that office, which nominee so selected shall be the Official Nominee. 7.8 Elections. Election of nominated directors and approval of amendments to the Certificate of Incorporation or Constitution shall be by secret ballot circulated by the Secretary, counted under supervision of tellers appointed by the President, and canvassed by the Board of Direction. 7.8.1 Provision for Special Election. When circumstances necessitate amendment of the Certificate of Incorporation or Constitution outside the regular election cycle, the Board of Direction shall have the authority to authorize a Special Election. 7.8.2 Voting Constituencies. 7.8.2.1 President-elect. The President-elect shall be elected by voting Society members. 7.8.2.2 Region Directors. Region Directors shall be elected by voting Society members in their respective Regions. 7.8.2.3 At-Large Director. At-Large Directors shall be elected by voting Society members. 7.8.2.4 Geographic Region Governor. Geographic Region Governors shall be elected by voting Society members in their respective Geographic Regions.
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