Impact of Coronavirus on Scheduled ASCE Programs

Updated: March 27, 2020 at 11:10 a.m. EDT

In response to the global outbreak of the coronavirus (COVID-19), ASCE is committed to reducing the risk of adverse health impacts to the thousands of ASCE members, guests and staff that participate in numerous ASCE committee meetings, conferences and events. In addition to urging that business be conducted via teleconference or videoconference whenever possible, we have reviewed and updated our event policies and procedures. The following information will be updated as events warrant—always with the health and safety of our event attendees, exhibitors and staff as our top priority.

Event Status

ASCE is continuing to monitor the COVID-19 situation both internationally and domestically with guidance from federal, state and local governments and health officials, including the CDC and WHO, in determining whether to cancel or postpone scheduled events.

All in-person ASCE events* scheduled before April 30, 2020 are cancelled or postponed. Details below.

Affected Events
Event	Schedule Date	Status
Jack E. Leisch Fellowship	2020–2021	Cancelled
ASCE Week Orlando	March 22–27, 2020	Cancelled
T&DI Student Competition: Around the World in XX Days Using YY Ways	March 27, 2020	Postponed
Younger Member Leadership Symposia Alumni Summit	March 27–29, 2020	Cancelled
All ASCE Student Conferences and Society-Wide Final Competitions	Multiple Dates in April 2020	Cancelled
AEI FORUM	April 1–3, 2020	Cancelled
EMI International Conference	April 5–8, 2020	Cancelled
SEI Structures Congress	April 5–8, 2020	Cancelled
Earth & Space Conference	April 20–23, 2020	Cancelled
All In-Person Committee Meetings	Through April 30, 2020	Cancelled**
ASCE OTC Hall of Fame Gala	May 5, 2020	Postponed
EMI/PMC Conference	May 26–29, 2020	Cancelled
National CE Department Heads Conference	June 8–10, 2020	Postponed
National Concrete Canoe Competition	June 13–15, 2020	Cancelled

*This information applies to events managed by ASCE and its Institutes. For events managed by partner organizations or ASCE sections, branches or local chapters, please consult the event website or organizer for updates.

**Meetings may be held virtually. Please check with staff contact.

Stay Informed and Be Prepared

It is our goal to provide a healthy and safe environment for our members, guests, exhibitors, vendors and staff. While there is currently no vaccine for coronavirus, the CDC recommends adopting everyday habits that can help prevent the spread of several viruses, including flu and coronavirus:

Prevention and Treatment – U.S. Centers for Disease Control and Prevention (CDC)

The following resources may be useful to help you remain informed:

ASCE COVID-19 Resources – Stay connected and engaged, and work at home more effectively
Coronavirus Disease 2019 Information for Travel – U.S. Centers for Disease Control and Prevention (CDC)
Daily Situation Reports – World Health Organization (WHO)
How Coronavirus Spreads – U.S. Centers for Disease Control and Prevention (CDC)
Guarding Against Stigma Related to Coronavirus – U.S. Centers for Disease Control and Prevention (CDC)

On-Site Precautions

We are in communication with our event partners, including the hotels, associated venues and vendors, to ensure that the health and safety of all attendees is the highest priority at our events.

Our event hotels and other venues, including the ASCE offices in Reston and Washington, D.C., are implementing recommended protocols from health officials to ensure the health and safety of our exhibitors and attendees. These protocols include enhanced cleaning and disinfecting practices, operating with a heightened sense of awareness and taking relevant health and safety measures.

We encourage you to check the website of the venue for specific information related to a hotel or meeting site.

Refunds Due to Cancellations or Travel Restrictions

We understand that members, sponsors or vendors may be unable to attend events due to governmental travel restrictions related to coronavirus, or due to precautionary travel restrictions implemented by their employers.

In the event ASCE must cancel an event, full refunds will be issued within 30 days of the event.

Attendees who are unable to attend should refer to the cancellation policy posted on the conference/event webpage.

Questions Related to Coronavirus-Related Concerns

We recognize that this is a serious and evolving situation and we will review and update our policy and procedures on an ongoing basis. Those with additional inquiries and concerns related to the impact of the Coronavirus (COVID-19) upon our events may email ASCE customer service at registrations@asce.org.